It's starting to seem like none of the solutions that have been proposed will be adequate.
I'm getting the impression that it's just not possible to run a truly fair and balanced arena tourney without booking more table space or more time. But if AW books more space and time its going to cost more money and it will take away from opportunities for the players to try other things at the conventions.
Perhaps what we need is to restructure the way we do organized play at conventions. I think what we need is instead of having a typical tournament structure, we should have something like this:
1. Judges post the times and places when they're available to judge matches.
2. Players sign up to compete at whichever of those times and places they want to play their qualifier rounds in.
3. The semi finals and finals would take place in the convention hall as normal.
Since we're unlikely to be allowed to run official organized play in convention centers outside of convention halls, it might be a good idea to book some space in a restaurant or something, or if weather's permitting, then go somewhere outdoors where there are picnic tables.
This way, players can get something to eat and play in the tournaments at the same time, and depending on the judges' schedules, it might make it easier to go to other things in the conventions when they're not busy competing in the tournament.
Thoughts?